The City of Boise hopes to build a dazzling new library campus near the Boise
That vision is coming at a significant cost to taxpayers, with first-class travel and stays at a top hotel – including some expenses above and beyond what is contractually allowed. Now after questions from BoiseDev, a portion of that cash will flow back into city coffers.
It comes in a city still feeling the long effects of a travel and purchasing scandal that led to considerable reforms on how the city deals with travel – but with enough time passed that none of the city’s elected officials were in office when it happened.
First class seats: some approved, some not
Earlier this year, the city announced a team of Boston-based Safdie Architects and local firm CSHQA won the competitive process to design the new campus.
Over the first six months of 2018, the contract cost taxpayers nearly $22,000 for travel and meals according to records requested and reviewed by BoiseDev. This does not include trips after the month of June, including a recent event that brought Moshe Safdie to Boise for a speech and other functions.
The contract for design services contains a clause guaranteeing top-level travel for the firm’s principal.
“Mr. Safdie requires first-class accommodations all travel. Principals and other team members require business-class accommodations for travel.”
The clause was first reported by Boise Guardian and confirmed through records requests by BoiseDev. The records show Safdie generally, but not always, travels to Idaho on first class plane tickets.
City of Boise spokesperson Mike Journee said the contract language was negotiated after Safdie Architects won the competitive bidding process. He said they are not aware of any other contract with similar language now or in the past.
“We have never hired a contractor of Mr. Safdie’s stature, international reputation and experience,” he said. “We believe his competence and prominence make his request for first class travel appropriate.”
But another member of Safdie’s firm also submitted expense reports with first-class tickets on them that were reimbursed by the City of Boise, something not allowed by the contract. Principal Carrie Yoon came to Boise five times in the period covered by the public records from January through June of this year, including one trip with
“The Safdie team was seen as the likely selection at this point. Ms. Yoon was to and does play a key role in the project so she asked to travel to Boise so our team could meet her,” Journee said. “We feel it’s appropriate that her travel for that purpose to be paid by the city.”
However, the first class tickets billed to the city for this and other trips for Yoon aren’t allowed, and the city says it will take action.
“Ms. Yoon’s first-class travel is not allowed under our contract with Mr. Safdie’s firm,” he said. “Approval of those expenses was an oversight that will be corrected going forward. We will be seeking reimbursement for those expenses.”
A big meeting with stays at Boise’s priciest hotel
Team members stay almost universally at the Inn at 500 Capitol. The boutique hotel opened in 2017 and is just one of two four-star hotels in the Downtown Boise core. It also has the most expensive average rate for any hotel in Boise according to data provided by TripAdvisor.
On average for all members of the team, 15 nights at the hotel have cost $330 per night. The average room rate in Boise for the first eight months of 2018 was just less than $110 per night according to data provided by the Greater Boise Auditorium District.
A March 15th project kickoff meeting in Boise included Yoon, Moshe Safdie, principal Greg Reaves, Nico Kienzl of sustainability consultant Atelier Ten and library consultant Nancy Tessman, all of whom traveled to Boise from various locations around the country. It also included local members of the CSHQA team. Altogether, this meeting cost taxpayers more than $10,000, including:
- Dinner at Leku Ona for seven people, including three bottles of wine – $453.07
- First class airfare for Moshe Safdie – $2,956
- Safdie’s expense report notes that a Boston to Boise flight was canceled. This prompted a new ticket issued at the last minute for $1,371. The new fare replaced a business class trip with a ticket that was first class on the first leg and economy class from Minneapolis to Boise.
- Two “team lunches” billed by CSHQA by Cafe Zupas, including delivery fees – $517
- Hotel nights for Yoon, Safdie, Kinzel and Reaves at Inn at 500 Capitol – $2,605.
- Dinner at Chandler’s Steakhouse for Reaves- $38
With the exception of two nights by Tessman spent at the Modern Hotel, all accommodations in Boise were at the Inn at 500. A later trip by Tessman included a stay at Inn at 500.
City of Boise Public Works Assistant Facilities Program Manager Shawn Wilson said that particular hotel has a favorable location.
“It’s kind of the location – the consultants like to locate centrally – it’s close to the library, it’s close to city hall and it’s close to CSHQA,” he said.
Two other hotels stand on the same corner – the Hampton Inn and Suites and the Residence Inn by Marriott. The Grove Hotel is about two blocks away.
City spokesperson Mike Journee says the city was aware team members were staying at the Inn at 500 Capitol.
“Obviously we want Mr. Safdie to feel welcome, to feel comfortable and do the best work (the team) can,” he said. “(These) things were part of the contract. We were aware they are staying there.”
In a follow-up email, Journee said the Inn at 500’s in-house restaurant is a key feature.
“That is a full-service hotel (in-house restaurant) that is strategically located close to City Hall, the Library and CSHQA. Also, just as with travel, the stature of Mr. Safdie and his team make such accommodations appropriate.”
Expense reports do show charges for room service from Richard’s, and at least one meal in the restaurant itself.
The Grove and new Residence Inn also both offer in-house restaurants. The Hampton Inn provides breakfast service and adjoins the Bodo development with several restaurant properties, though it does not have a full-service restaurant.
Journee said the Safdie team travels extensively for its projects, which is why the city agreed to the higher-level travel.
“In the case of Mr. Safdie, he and his team do business all around the world and they travel a lot,” Journee said. “That was part of the negotiation that they brought when the negotiated the contract – so that was part of that agreement. I know that Mr. Safdie when he was here made the comment that he is only in his house half the year – he travels a lot, and that’s part of how they handle that.”
Boise’s history with travel expense
While this situation is markedly different, Boise has a tangled history with the use of public funds for travel. In the winter of 2002-2003, a series of trips, Broadway plays and expensive dinners were uncovered by the media and investigators with the Idaho Attorney General’s office. At the end, Boise Mayor Brent Coles resigned and went to jail, his chief of staff landed in prison, and several other staffers including the police chief resigned or were forced out.
The requests for travel by members of the Safdie team were not approved by council outside of their vote on the final contract with the firm, according to Journee.
Correction: An earlier version of this piece misspelled Moshe Safdie’s first name.